Contact Us
Get Started

Privacy Policy

Effective Date: 03/30/2026

Sparta Wellness Clinic (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal and health-related information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us in any way.

By accessing our website or using our services, you agree to the terms outlined in this Privacy Policy. If you do not agree, please discontinue use of our website and services.

Information We Collect

Personal Information

We may collect personally identifiable information that you voluntarily provide to us, including but not limited to:

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Date of birth
  • Payment and billing information

Health and Medical Information

As a wellness clinic, we may collect health-related information necessary to provide our services, including but not limited to:

  • Medical history and health conditions
  • Current medications and allergies
  • Treatment records and clinical notes
  • Insurance information
  • Intake and consent forms submitted through our website or in-office

Automatically Collected Information

When you visit our website, certain information may be collected automatically, including:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages visited and time spent on each page
  • Referring website or source
  • Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect for the following purposes:

  • To provide, manage, and improve our wellness services and treatments
  • To schedule and confirm appointments
  • To process payments and billing
  • To communicate with you regarding your care, appointments, and follow-ups
  • To send promotional materials, newsletters, or special offers (with your consent)
  • To comply with legal and regulatory obligations
  • To improve our website functionality and user experience
  • To respond to inquiries and provide customer support

HIPAA Compliance

Sparta Wellness Clinic is committed to complying with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable federal and state regulations regarding the protection of your Protected Health Information (PHI).

Your PHI will only be used or disclosed for purposes of treatment, payment, and healthcare operations, or as otherwise permitted or required by law. You have the right to request a copy of our full Notice of Privacy Practices, which provides additional detail on how your health information may be used and disclosed.

For a complete copy of our Notice of Privacy Practices, please contact us directly or request one at our office.

How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information in the following circumstances:

  • Service Providers: We may share information with trusted third-party vendors who assist us in operating our website, processing payments, or delivering services, provided they agree to keep your information confidential.
  • Legal Requirements: We may disclose your information if required to do so by law, regulation, court order, or governmental request.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
  • With Your Consent: We may share your information for purposes not listed here with your explicit consent.

Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar tracking technologies to enhance your browsing experience and collect usage data. You may adjust your browser settings to refuse cookies, though doing so may limit certain features of our website.

We may use third-party analytics tools, such as Google Analytics, to collect and analyze website traffic. These tools may use cookies to gather information about your use of our website.

Third-Party Links

Our website may contain links to third-party websites, services, or applications that are not operated by us. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party site you visit.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal and health-related information from unauthorized access, use, alteration, or disclosure. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal and health-related information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Medical records are retained in accordance with applicable state and federal retention requirements.

Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

  • The right to access the personal information we hold about you
  • The right to request correction of inaccurate or incomplete information
  • The right to request deletion of your personal information, subject to legal and regulatory exceptions
  • The right to opt out of marketing communications at any time
  • The right to request a copy of your medical records in accordance with HIPAA
  • The right to file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated

To exercise any of these rights, please contact us using the information provided below.

Children’s Privacy

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have collected information from a child without parental consent, we will take steps to delete that information promptly.

Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Changes will be effective immediately upon posting to our website. The “Effective Date” at the top of this policy will be updated accordingly. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or our data practices, please contact us:

Sparta Wellness Clinic
2990 TX State Highway 66,
Caddo Mills, TX, 75135
Phone: (903) 527-9055
Email: spartawellnessclinic@gmail.com